One of the greatest benefits of being in the business of helping people manage their fleets is learning where the challenges are and focusing energy on finding solutions for them. Data plays a crucial role in effective fleet management. Not just having it, but being able to quickly and accurately collect it, then easily use it for the benefit of the company. Through 30 years of successfully consulting for mobile reliant industries, adapting modules to service specific industries, and growing services to fit the evolving needs fleet managers the world over, we’ve hopefully learned a few things on how to be helpful to them: It’s all about the data at your fingertips in your Fleet Management Software.
Topics: maintenance management, maintenance software optimization, fleet maintenance, vehicle data, preventative maintenance, fleet management, driver behaviour, real-time data, trucking, preventive maintenance, safety
According to some recent statistics on AutomotiveFleet.com, the repair cost (labor and parts) of running your aging fleet increases annually by 5% to 7%, but when you look closer at the segment breakdowns, the numbers are much more dramatic. Looking at “Repair Spend by Odometer” we see the cost rise almost 10 times, once the vehicle hits over 90,000 km and “Repair Spend by Months in Service” shows a jump of nearly 8 times, once we get past the 37-month mark. Furthermore, these statistics exclude regular tire and oil changes, rental of replacement equipment and emergency overtime costs, or accident expenses. If these jumps seem extreme to you, it’s because they are, but they are a manageable part of the cost of maintaining a fleet. Keeping your fleet assets (vehicles and other mobile fueled equipment) and drivers safe, productive, and mobile is pivotal to reaching your organization’s sales and service goals. A great Fleet Management software will help you keep an educated eye on your maintenance costs, indicate when they begin to rise, and how to plan for optimization of the fleet. So, what can you do to keep your fleet in optimal shape?
Are you still using manual entry and relying on paper agendas to remind you of important fleet management details, like Preventive Maintenance check-ups? Or are you having to look for information in so many different places, you aren’t sure how they connect? Have you lost a few along the way? In today’s business settings, everyone has many more tasks to attend to and some things will slip through the cracks when we don’t use some simple tools to help us along. For instance, advanced fleet maintenance software (e.g. SM2- Maintain) and GPS tracking data have replaced the manual and time-consuming processes traditionally associated with managing your fleet maintenance. Since most of the other areas of fleet management are automated under your Fleet Management System software (FMS), it makes sense that maintenance should be automated as well.
The business world was rocked when Stephen R. Covey, the author of the best-selling book said, “ineffective people live day after day with unused potential.” Industry leaders, managers, and entrepreneurs everywhere quickly realized he wasn’t only talking about people, he was also describing the primary factors limiting a company’s growth.
The Bad News
For over a year, we have been reading articles about Montreal buses running out of gas and then a whole lot of finger pointing as to where the blame should go. Unfortunately, pointing fingers seldom motivates anyone to find a solution, much less implement one. While we prefer looking for a solution, we thrive on challenges like this one, so go ahead and point those fingers our way. The Montreal Transit Authority (STM) is one of Coencorp’s oldest and most valued customers and we can tell you that the problem is much more complex than it seems, but also a lot simpler to solve than any of the articles have suggested. Let’s just say that there are a lot of steps and people involved in every aspect of decision-making when it comes to public safety. At the end of the day, we are grateful that the checks and balances are in place to protect the tens of thousands of daily travelers using public transit. As with all complex systems, the solution is often clearer than any implementation of it, but when it’s implemented, we must acknowledge the heroes who were patient enough to follow due diligence for our safety.
Many fleets spend tens or even hundreds of thousands of dollars to implement a vehicle maintenance management system. They pay recurring license fees to use that software to handle crucial maintenance related areas such as parts, maintenance plans, vehicle recalls, and work orders. However many of those companies then turn around and act as though all the time and money they spent putting those maintenance systems in place was just burning a hole through their pockets!